2013 Artist Alley Info!
Terms and Conditions:
These are the rules and terms for the artist alley during Matsuricon 2013 – August 23-25, at the Hyatt Regency – Columbus, Ohio. By completing the application and providing payment, you agree to all rules and terms set forth below.
Artist Alley applications will be open from March 16th to March 21st, 2013. In order to request an Artist Alley table at Matsuricon, you will be required to fill out the submission form, which is linked at the end of this page. As a note, you are required to have some form of a business website (this can include Facebook pages, DA, personal website, etc). Starting April 1st, we will review all applicants and by April 15th, those accepted will receive an email with further details and will need to submit their payment by May 15th. All other applicants will be emailed and placed on a waiting list.
Table spaces in the alley are a standard 3×6’ size; this may be one table or two 1.5×6’ tables combined. White tablecloths are provided. Two chairs per table are provided. There are standard electrical outlets along the walls and in limited spots in the floor, due to assigned seating we can not guarantee outlets, but please do bring an extension cord and a power strip, as there is usually an outlet within reach. Space behind the tables is limited, and large freestanding displays behind tables are discouraged.
Table Assignment and set-up:
Due to past experiences, tables will be assigned. You can request to be placed near (or not near) to other artists, but we can not guarantee any specific placement. There will be NO SETUP on Thursday evening; setup will be available starting at 10:00am on Friday. Once you are setup, you are free to remain at your table for the duration of the weekend, ending at 4pm on Sunday. You must have all of your table space cleared by 5pm on Sunday. Please note that the head of AA will only be available from 9:00am-9:00pm each day of the convention.
Artist alley tables are sold as packages, if you have already pre-registered, please contact matsuriconAA@gmail.com with the subject “Artist Alley Single Table” to arrange a single table price. We’ve compared ourselves to other similar conventions and find that our rates, especially with the badges included, are a great value!
1 Table 1 Pass - $90
1 Table 2 Passes - $115
2 Tables 2 Passes – $165
2 Tables 3 Passes – $190
2 Tables 4 Passes – $215
When payment is received, we will add you to the list of confirmed artists on the web site, and send you a confirmation email. If payment is not received within a two week grace period, we will contact you so that you can check on delivery. WE STRONGLY SUGGEST the use of USPS Priority mail W/ Delivery Confirmation as the way to send your registration! However, DO NOT send packages with signature confirmation- delivery confirmation only please! Please note that checks are normally processed within 30 days of receipt.
Cancelling a Table:
Cancellations made before June 1st will be given a 100% refund via mail, and may take up to thirty days to process. Cancellations made between June 1st and July 15th will be given a 50% refund. There will be no refunds issued for cancellations made after July 15th .
Security, Severability and Indemnification:
Artist is responsible for all security in their table items, tax recording and cash handling. MatsuriCon security will act as a liaison with the local authorities should a situation arrive where they are needed.
Artist agrees to not hold liable MatsuriCon, Matsuricon LLC and Hyatt Regency Columbus, including the staff represented by those organizations, for any damages or theft incurred.
Should any legal changes be made that effect any portion of this document, the artist will be notified via email of the change, and all other sections of this contract will remain in full effect.
MatsuriCon reserves the right to use the artist/studio name and link to artists work for usage of promotional purposes. MatsuriCon will not use artists work in publications unless agreed permission is given.
MatsuriCon reserves the right to refuse table space to artists for any reason. Artists that are refused space will be notified via post with a letter from the head of Artist Alley and one of the convention chairmen as to the reason of refusal. Please note that your cashed check and final email confirmation are your receipts of payment and acceptance.
Approved Sales and Personal Conduct:
Artist and table attendants agree to conduct their behavior in a non-offensive and non-disruptive manner. MatsuriCon reserves the right to remove any artist that disrupts or is offensive to the convention, attendees and/or hotel. Removed artists will not be eligible for re-entry to the convention, or entitled to refunds.
All works for sale must be non-commercial, and must be produced by the artist reserving the table. Proxy sales will not be allowed unless the original artist contacts us prior to the convention. Fanart is allowed for sale, but must not be traced or directly referenced. “Mod work” (IE jewelry made from magazines) is allowed, but must be more than 50% modified to count as acceptable.
Adult themed artwork is allowed, but must be kept censored or in a discreet covered binder indicating that it is only viewable by 18+. Artists displaying adult artwork must show due diligence in checking identification for all people wishing to view or purchase adult artwork. This goes for commissions as well.
Your badges will be available for pickup at registration Thursday evening and Friday morning. Please pick up your badges before checking in at artist alley.
Please come to the designated artist check in desk beginning at 10:00 AM on Friday. You must pick up your badges before checking in. After set-up, expect the head of artist alley to inspect your table and artwork (and have a friendly chat!). Please notify us if you will be arriving late.
If you agree to the above terms, please click HERE to go to the Artist Alley Table Request Form