Staff

Running an operation like Matsuricon takes a lot of time, dedication, and people power.  We are always looking for more people to help out at our event! Staffers are the main bulk of our help, dedicated to helping our convention run smoothly in one area.

Staff Requirements

  • Must be 16 or older by August 30th, 2024.
  • Must be able to work Thursday through Sunday.
  • Must sign up for a minimum of 18 hours during the event weekend.

Full Staff Perks

  • Get a free Matsuricon badge!
  • For your second year and years after, you can get a partial hotel room reimbursement, or a free room with other staffers.  Exceptions for experienced staffers available. Talk to your department head.
  • Flexible schedules so you may attend a few events throughout the weekend.
  • Delicious meals and snacks from our Staff Suite!
  • Discounted food at some local food joints, either with badge or coupon.
  • Matsuricon Merchandise at Staff price. 
  • Entrance to Staff-Only Events, including a staff dinner on Thursday and Sunday night of the con. (Dinners require participation in load in and load out)
  • Staff Appreciation events throughout the year.
  • Network with others involved in the con scene.
  • Enjoy your favorite con from a brand new perspective!

Gophering

Are you interested in helping the convention but not sure how much time you want to commit? Sign up at con to be one of our valued Gophers! With our tiered reward system, you can choose as many or as few hours as you’d like to work. There’s no obligation to work more hours, and you can get an understanding of how much manpower it takes to run an event like this!

Sign ups to be a Gopher will take place at con, look for our Gopher table in the area above the food court escalator.

Rewards

Tier 1: 4 Hours of work can be redeemed for a free meal from our lovely Staff Suite! You can earn this tier multiple times.

Tier 2: 8 Hours of work can be redeemed for a $15 merchandise voucher (usable only at the Matsuricon Booth).

Tier 3: 15 Hours of work can be redeemed for a full badge reimbursement. Reimbursement will occur on Sunday regardless of when hours were earned.

Tier 4: 18+ Hours of work will earn you the above badge reimbursement, plus a seat at our staff appreciation dinner, meal included!

If you have any questions at all, please send us an email to either [email protected] (for staffing) or [email protected] (for gophering).


Public Safety

● Works to monitor attendees and raise an alert of any unsafe situations
● Serve as a point of contact for attendees in need
● Remains alert of their surroundings at all times and assists leadership in addressing
incidents
● Is able traverse convention halls and spaces for long periods of time

Main Events

● Helps with various tasks throughout the con (badge checking at doors, covering breaks)
● Assisting coordinators with different event rooms (escape rooms, movement room, chill
room)
● Helps with set up and tear down of events before and after con
● Is capable of some heavy lifting, and extended period of movement.

HR / Gopher Team (Pre-Con and At-Con positions available)

● Helping volunteers to sign up to be Matsuricon staff
● Encouraging attendees to Gopher for an hour (as well as manage awards for such)
● Tracking and filling staff needs at Matsuricon

Artist Alley

● Helps with set up and tear down of exhibition hall
● Assists with Artist Alley Booth
● Answer attendee and artists questions
● Make rounds through Artist Alley
● Badge checking at Exhibition Hall door
● Sell official Matsuricon merchandise

● Able to do some heavy lifting and extended periods of movement

Logistics

● Assist with load in and load out
● Helping check inventory in assigned rooms
● Distribution of materials as departments request them
● May require heavy lifting and extended periods of movement

Collectible Card Games

● Knows or is willing to learn rules of at least one collectible card game (Yu-Gi-Oh,
Pokemon, Magic : The Gathering, etc.)
● Make tournament brackets and conduct tournaments
● Keep tournaments running in a timely manner

ConOps

● Assisting with Convention Operations (Including ; Disability Services, Lost and Found,
Radio Distribution, and Logistics)
● Helps to provide a safe, healthy, and fun environment for attendees
● Duties may involve sitting for long periods of time

Gaming NPCs

● Interacting with attendees to participating in games, quests, and riddles
● Assist with selling Matsuricon merchandise
● Duties may require traversing con center for extended periods of time

Panels

● Able to door and badge checks
● Resetting panel rooms
● Assisting with panelists needs
● May require some lifting and traversing convention

Registration

● Checking attendees into the con
● Great customer service skills
● Position may require sitting for long periods of time

Tech

● Able to provide audio, video, and basic technical support for the convention.
● Responsibilities include setting up and tearing down all the panel room equipment, such
as microphones, video recorders, projectors, speakers, and cabling.
● Able to provide basic computer support, such as troubleshooting audio issues,
diagnosing internet issues, solving basic printer issues, and diagnosing basic computer
program issues.

● You may need to lift/adjust equipment above 50lbs, and be able to traverse long
distances between room set-ups

Video Gaming – Room staff

● Intermediate to in-depth knowledge of video games
● Assist with system set up
● Willing to play games with attendees
● Able to move delicate equipment up to 20 pounds

Video Gaming – Tournament Room

● Knowledgeable on common tournament games or is able to learn quickly on those
games
● Able to effectively direct tournament players & viewers
● Able to lift & move delicate equipment (20 lbs)
Tabletop Gaming – Board Game Masters
● Is able to choose games from our library to teach the attendees or be able to run large
party game groups
● Interact with attendees in fun and positive manner

Role-Play Gaming – Game Master

● Individuals who can organize and oversee role-playing game sessions, particularly one-
shot sessions lasting 4-6 hours.
● A heavy focus on Dungeons & Dragons: 5th Edition, Numenera, and Call of Cthulu,
though knowledge of multiple RPG systems is preferred

Tabletop Gaming – Board Game Library Staff

  • Assist attendees in checking out board games from the Matsuricon Lending library
  • Assist attendees in checking out board games from the Matsuricon Lending library
  • Checking them games back in and verifying pieces all returned;
  • Keeping the gaming room tidy
  • Ability to recommend (and/or brief game-play explanations) a bonus!